AI Assistant

1. How the AI works

Polier's AI assistant knows your project — issues, daily logs, plans, procurement, schedule — and can answer questions about it in plain language.

Open the AI Assistant from the sidebar (the chat icon). Type your question. The assistant responds in seconds using your live project data.

The AI is conversational: you can follow up, ask for clarification, or ask it to narrow down its answer. Each question is answered in the context of your specific project.

2. The 6 brains — what each one does

Polier has 6 specialist AI brains, each trained for a specific domain of construction project management. The system routes your question to the right brain automatically.

Plan Reader — Understands your drawings and sheet library. Ask: "Which sheet shows the stairwell detail?" or "Where is the HVAC riser on the M&E drawings?"

Work Manager — Tracks all issues and tasks across the project. Ask: "What issues are overdue?" or "Show me everything assigned to John that hasn't been resolved."

Project Planner — Understands your schedule and work breakdown structure. Ask: "What's the critical path?" or "Which activities are currently behind baseline?"

Procurement Agent — Monitors your supply chain and purchasing activity. Ask: "Which POs are waiting for approval?" or "Are there any deliveries due this week?"

Project Controller — Cost and programme overview. Ask: "How does actual spend compare to budget?" or "What's the current forecasted completion date?"

Chief of Staff — Cross-cutting intelligence that spans all domains. Ask: "What happened on site last week?" or "What are the top 3 risks right now?"

3. How to ask a good question

The AI works with natural language — no special syntax or commands required. These question patterns consistently produce useful answers:

• Time-based: "What was done last week?" / "What's due in the next 7 days?"
• Person-based: "What is Sarah responsible for?" / "Who logged the most issues this month?"
• Status-based: "What's still open from last month?" / "What has been resolved this week?"
• Summary requests: "Give me a status summary for the client meeting" / "What should I focus on today?"

Follow-up questions work well too. If the first answer isn't quite what you needed, ask the assistant to refine it: "Just the Critical priority ones" or "Only issues assigned to the electrical team."

4. What data the AI uses

The AI can only see data within your project. It reads:

• All issues — open, resolved, and closed — with their full history
• All daily log entries
• Your plan sheets (sheet names and any text extracted from the drawings)
• Procurement records — requisitions, POs, and delivery notes
• Project schedule and work breakdown structure
• Project and organisation settings

It cannot access other projects in your organisation unless you have cross-project permissions, other organisations' data, or any external data source outside Polier.

5. Privacy and data handling

Your project data stays in your project. The AI does not use your data to train shared models, does not share your data with other Polier customers, and does not send your data outside the EU. All AI processing is EU-hosted.

Each answer is generated from your data in real time. Answers are not cached or shared across organisations — two different customers asking the same question get answers from their own data only.

6. What the AI cannot do

The AI is designed as power steering, not autopilot. There are clear boundaries to what it can do:

• It suggests and answers — it does not execute actions on your behalf
• It cannot create issues, place orders, or change settings without your explicit action in the app
• It cannot access data from other projects unless you have cross-project permissions assigned to your account
• It is not a substitute for expert professional advice on structural, legal, or contractual matters

If the AI gives an answer you're uncertain about, verify it in the underlying data — issues list, daily log, or procurement records. The assistant cites its sources (for example: "based on 14 open issues in the Plans category"), so you can check directly.